Privacy Policy and Cookie Policy
1. Introduction
This is Beaumont’s Privacy Policy and it applies to each of the companies mentioned below. It tells you how we collect and process your personal data. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.
If you have any comments or questions on this Privacy Policy, please email dataprotection@beaumont-uk.com.
2. Who We Are
Beaumont is a provider of flexible, high-end, luxurious and completely unbranded workplaces that allow the client’s business to shine above all else.
As a ‘data controller’ under the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regards to the processing of personal data and on the free movement of such data, known as General Data Protection Regulation (GDPR), we need to disclose the following details to you:
- Our site address is http://www.beaumont-uk.com
- This policy is applicable to each of the three companies mentioned below:
Beaumont Business Centres Limited (ICO registration Z2114948)
Beaumont Office Services Limited (ICO registration Z3571137)
Beaumont Clements Limited (ICO registration ZA375807)
Trading together as Beaumont - Our registered address for each of the above entities is 80 Coleman Street, London, EC2R 5BJ
- Our data protection contacts can be reached at [email protected].
3. What we may collect
We may collect and process the following data about you:
- Contact information, including name, address, telephone number and email address
- Identity data, including gender and date of birth, photographic identity and proof of residential address
- Information you put into forms or surveys on our site at any time
- A record of any correspondence between us, including email, text and other messaging services
- Details of transactions you carry out with us, including details about payments to and from you and financial data including bank account and payment card details
- CCTV data
- Fingerprint data from some of our subcontractors (we will ask you for your specific consent for our use of this type of data)
- Details of your visits to our site and the resources you use
- Information about your computer (e.g. your IP address, browser, operating system, etc.) for system administration and to report aggregate information to our advertisers
Under GDPR we will ensure that your personal data is processed lawfully, fairly, and transparently, without adversely affecting your rights. We will only process your personal data if at least one of the following basis applies:
- you have given consent to the processing of your personal data for one or more specific purposes;
- processing is necessary for the performance of a contract to which you are a party or in order to take steps at the request of you prior to entering into a contract;
- processing is necessary for compliance with a legal obligation to which we are subject;
- processing is necessary to protect the vital interests of you or of another natural person;
- processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller; and/or
- processing is necessary for the purposes of the legitimate interests pursued by us or by a third party such as our credit card payment processing, except where such interests are overridden by the fundamental rights and freedoms of the data subject which require protection of personal data.
We use business contacts data, including, amongst others, business cards contact data and data available via LinkedIn and similar services, on the basis of legitimate interests of both parties to network, as well as maintain and grow the business of each respective party or their employer(s).
4. Cookies
Our site uses cookies or similar technology to collect information about your access to the site. Cookies are pieces of information that include a unique reference code that a website transfers to your device to store and sometimes track information about you.
A few of the cookies we use last only for the duration of your web session and expire when you close your browser. Other cookies are used to remember you when you return to the site and will last for longer.
Most computer and some mobile web browsers automatically accept cookies but, if you prefer, you can change your browser to prevent that or to notify you each time a cookie is set. You can prevent the setting of cookies by adjusting the settings on your browser. Please note however, that by blocking or deleting cookies you may not be able to take full advantage of the site.
Our cookies will be used for:
Essential session management
- we may also log information from your computer including the existence of cookies, your IP address and information about your browser program in order to allow us to diagnose problems, administer and track your usage of our site.
Performance and measurement
- collecting statistical information about how our users use the site so that we can improve the site and learn which parts are most popular to users
- we use Google Analytics that collects performance information including the pages visited, the number of pages visited and the length of time spent by each user on our site; Google Analytics also collects information about your web browser, computer and internet connection
- certain performance cookies will be saved on your device for up to 24 months from the date of your last visit, so that your visits to our site are recognised
5. How we use what we collect
We use information about you to:
- Present site content effectively to you.
- Provide information, products and services that you request, or (with your consent) which we think may interest you.
- Carry out our contracts with you.
- Tell you our charges.
Please note: We don't identify individuals to our advertisers, but we do give them aggregate information to help them reach their target audience, and we may use information we have collected to display advertisements to that audience.
If you don’t want us to use your personal data for any of the reasons set out in this section 5, you can let us know at any time by contacting us at dataprotection@beaumont-uk.com, and we will delete your data from our systems, unless we are required to keep it due to a statutory or legal obligation. However, you acknowledge that this may limit our ability to provide the best possible services to you.
In some cases, the collection of personal data may be a statutory or contractual requirement, and we will be limited in the services we can provide to you if you don’t provide your personal data in these cases.
6. Where we store your data
We typically keep your personal data secure on UK based servers. However, we may occasionally transfer your collected data to be processed outside the EEA as may be necessary for the performance of our contract with you, for example to fulfil your order and deal with payment.
By giving us your personal data, you agree to this arrangement. We will do what we reasonably can to keep your data secure.
Payment will be encrypted. If we give you a password, you must keep it confidential. Please don't share it. Although we try to provide protection, we cannot guarantee complete security for your data, and you take the risk that any sending of that data turns out to be not secure despite our efforts.
We only keep your personal data for as long as we need to in order to use it as described above in section 5, and/or for as long as we have your permission to keep it. In any event, we will conduct periodic reviews to ascertain whether we need to keep your personal data. Your personal data will be deleted if we no longer need it.
7. Disclosing your information
We are allowed to disclose your information in the following cases:
- If we want to sell our business (business sale), or our company (sale of shares), we can disclose it to the potential buyer.
- We can disclose it to other businesses in our group.
- We can disclose it if we have a legal obligation to do so, or in order to protect other people's property, safety or rights.
- We can exchange information with others to protect against fraud or credit risks.
We may contract with third parties to assist us with the provision of our services to you. In some cases, the third parties may require access to some or all of your data. These are the categories of third parties that may have access to your information:
- IT support provider(s)
- Bank facilities provider(s)
- Payroll bureau(s)
- Cleaning service companies – Removal of confidential waste
- Finance software and support provider(s)
- CRM / client billing software provider(s)
Where any of your data is required for such a purpose, we will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, our obligations, and the obligations of the third party under GDPR and the law.
8. Your rights
You can ask us not to use your data for marketing. You can do this by contacting us at any time at hello@beaumont-uk.com.
Under the GDPR, you have the right to:
- request access to, deletion of or correction of, your personal data held by us at no cost to you;
- request that your personal data be transferred to another person (data portability);
- be informed of what data processing is taking place;
- restrict processing;
- to object to processing of your personal data; and
- complain to a supervisory authority.
You also have rights with respect to automated decision-making and profiling as set out in section 11 below.
To enforce any of the foregoing rights or if you have any other questions about our site or this Privacy Policy, please contact us at dataprotection@beaumont-uk.com.
9. Links to other sites
Please note that our terms and conditions and our policies will not apply to other websites that you navigate to via a link from our site. We have no control over how your data is collected, stored or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
10. Changes
If we change our Privacy Policy, we will post the changes on this page. If we decide to, we may also email you.
11. Automated Decision-Making and Profiling
We do not undertake any automated decision-making including profiling.